What does the Telegram ecosystem do for a real estate agency?

It is a bundle of a Telegram bot, an auto-channel, and a direct Mobilia CRM integration. Clients search properties by filters 24/7, the bot instantly returns shortlists from the local database, and sends alerts when prices drop or listings are pulled. The auto-channel automatically publishes, edits, and deletes posts when data changes in the CRM. Every contact collected by the bot creates a new lead in Mobilia with the full history of the client's interests.

How does the system keep the Telegram channel up to date?

A diff-engine tracks status and price changes in Mobilia CRM. When a new property is added, the bot publishes a card in the channel; when the price changes, it edits the existing post; when the property is sold or pulled, it deletes the publication. Storing message_id in local PostgreSQL lets the system update any specific post with no manual intervention. The channel always reflects the real state of the database.

Which languages does the bot support?

The bot supports 4 interface languages: Russian, Ukrainian, Spanish, and English. This is critical for agencies working with a multinational buyer audience in Spain, Dubai, Cyprus, and other markets. Clients pick their language on first launch and can switch it at any time.

Why a local PostgreSQL if the CRM has its own API?

Local PostgreSQL 15+ acts as the operational layer: search and filtering run instantly without hitting the external API in real time. This delivers three key benefits: instant bot responses to client queries, fault tolerance when the CRM is temporarily unavailable, and the ability to run the diff-engine for precise channel updates without overloading the Mobilia API.

How is the property database kept accurate?

Every week the system automatically sends property suppliers a status confirmation request through Telegram. The supplier taps "Active" or "Not Active" right in the chat — no phone calls, no back-and-forth. Edge cases are routed to a managers' group for approval, which prevents accidental delistings. The share of stale listings in the database drops without any extra load on the team.

What stack is the system built on?

Python 3.11+, FastAPI for the HTTP layer and webhooks, aiogram 3 for the Telegram Bot API, PostgreSQL 15+ as the operational database, APScheduler + SQLAlchemyJobStore for background jobs and schedules, Docker Compose for deployment, and Nginx as a reverse proxy. Mobilia is integrated through its official CRM API.

How long does launch take?

A base configuration launches in 1-2 weeks. In that window we deploy the infrastructure, set up integration with your Mobilia instance, sync properties into the local database, connect the channel, and train the team to work with incoming leads. Scaling features (Mini App, analytics, new markets) ship as separate follow-up iterations.

Real Estate · Telegram + Mobilia CRM

Telegram ecosystem
for real estate
agencies

Q: How do leads reach Mobilia CRM?

Every contact collected by the bot automatically creates a full record in Mobilia: a client, a lead with its source, and a task for the assigned manager. No manual transfer, no lost leads. The manager receives a notification in a dedicated group and immediately sees the context — what the client searched for, which properties were added to favorites, and what budget was stated.

Bot, auto-channel, and a direct Mobilia CRM integration. 24/7 property search, instant lead handoff into CRM, self-updating channel powered by the diff-engine. Launch in 1-2 weeks.

schedule −2-3 h/day of manual work

bolt 24/7 lead intake

Mobilia Real Estate Bot

online · 4 languages

Looking for a 2-bedroom in Málaga, up to €250k

Found 3 matches in the local database:

apartment

Málaga Centro · 2 BR

68 m² · 3rd floor · terrace

€235,000

favorite_border Save to favorites

What changes after launch

cancel

Before — manual process

Channel listings go stale: up to 15-20% of channel posts still advertise sold properties; removing them requires manual editing.

New properties appear with a 1-2 day lag: fully manual publication cycle, competitors beat you to it.

Leads are lost after hours: ~30-40% of inquiries land at night and on weekends, and most of them walk to competitors.

Manual CRM entry: 5-10 minutes per contact × dozens of leads per day = 1-2 hours of daily busywork.

Keeping the database accurate means weekly calls to suppliers instead of closing deals: 3-5 hours wasted every week.

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After — auto mode

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The diff-engine syncs the channel: sold properties are pulled in <30 seconds after a CRM status change, and prices update instantly.

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New properties post instantly — on average within 5-10 seconds of being added to Mobilia CRM.

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The bot takes inquiries 24/7: no lead is lost after hours; clients get a shortlist in under 1 second.

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Leads land in CRM automatically: 0 seconds of manual work — client + lead + manager task with the full interest history.

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Automated supplier check-ins with "Active / Not Active" buttons: saves 3-5 hours per week on phone calls.

Who benefits from the ecosystem

domain

Primary — P1

Real Estate Agencies

Teams of 5-50 agents working with a multinational buyer audience — Spain, Dubai, Cyprus, Portugal, Turkey.

Why it helps them

Automated publishing, lead capture, and database accuracy — no manual work, no weekly supplier phone rounds.

person

Sales Managers

Get a clean stream of leads straight into the CRM, with no manual data entry and no lost records.

Buyer Clients

Self-service filter-based search 24/7, plus price-change alerts for properties in their shortlist.

verified

Property Suppliers

One-tap status confirmation right inside Telegram — no phone calls, no back-and-forth messages.

How the system is built

Local PostgreSQL is the operational layer between Telegram and Mobilia CRM. The diff-engine keeps the channel synced with the real state of the database.

send

Telegram Bot

aiogram 3 + FastAPI webhooks. Client dialog, filters, property cards.

storage

PostgreSQL 15+

Local database as the operational layer. Instant search with no CRM API round-trips.

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Diff-Engine

APScheduler watches for status and price changes and updates posts precisely by message_id.

hub

Mobilia CRM API

Automatic client, lead, and task creation. Full history of the client's interests.

Tech Stack

Python 3.11+ FastAPI aiogram 3 PostgreSQL 15+ APScheduler SQLAlchemyJobStore Docker Compose Nginx Mobilia CRM API

format_quote
"The key architectural decision was a local PostgreSQL 15 as the operational layer between the Telegram bot and Mobilia CRM. All client requests are processed instantly without external API calls, while the diff-engine keeps the channel synced with the real state of the database. The system runs 24/7 and maintains fault tolerance even during temporary CRM downtime."

person

Yevhen Katkov

CTO, Aibot.pro

How it looks inside

01 · Search

24/7 Search & Discovery

The client picks an interface language (RU/UA/ES/EN) and sets search filters by location, budget, and property type. The bot instantly returns property cards from the local database and lets the client save them to "Favorites".

02 · Channel

Smart Notifications & Auto-Channel

The diff-engine tracks CRM changes and fires automatic push notifications about price drops or delisted properties. Posts in the Telegram channel are edited or deleted by the bot in real time, with no manager involvement.

03 · CRM

Lead Handling & Database Accuracy

The bot automatically asks suppliers to confirm property status through confirmation buttons. Every new contact lands in Mobilia CRM as a ready-made lead with the full history of the client's interests.

search.ui — Mobilia Bot
auto-channel.ui — Mobilia Bot
crm-handoff.ui — Mobilia Bot

Client journey: from query to CRM lead

Launch the bot and pick filters

The user launches the bot, picks a language (RU/UA/ES/EN), and sets search filters: location, budget, property type, number of bedrooms.

Instant shortlist from the local DB

The bot instantly returns property cards with photos and key specs from the local PostgreSQL. The user adds candidates to "Favorites".

Push alerts on price change or delisting

When a price changes or a property is pulled from the market, the user gets an automatic notification straight in the chat — no manager action required.

Contact → automatic lead in Mobilia

The user leaves their contact through the bot. The data is instantly pushed into Mobilia CRM: a client, a lead, and a task are created for the assigned manager.

Manager closes the deal

The manager gets a notification in the team group and works a ready-made lead with no manual data entry — seeing the full history up front: what the client searched for, what they favorited, and their budget.

Three levels of automation

Each module works on its own, but the combined effect is strongest.

01 · Smart channel automation

The channel always reflects the real state of the database

The system tracks the state of every property in the CRM and manages channel posts automatically: when a property is added, it publishes a card; when the price changes, it edits the post; when the property is sold, it deletes the publication.

Storing message_id in the local database lets the system update any specific post with no manual intervention. The channel always reflects the real state of the CRM database.

PUBLISHED

Málaga Centro · 68 m²

€250,000

3 BR · 3rd floor · terrace

PRICE −6%

Málaga Centro · 68 m²

€250,000 €235,000

3 BR · 3rd floor · terrace

REMOVED

Málaga Centro · 68 m²

€235,000

SOLD · removed from channel

02 · Database accuracy

Suppliers confirm status in a single tap

Every week the system automatically sends property suppliers a status confirmation request. The supplier taps "Active" or "Not Active" right in Telegram — no phone calls, no back-and-forth messages.

Edge cases are routed to a managers' group for approval, which prevents accidental delistings. The share of stale listings in the database drops without adding any load on the team.

Mobilia Check-In

weekly review

Málaga Centro · 68 m²

€235,000 · 3 BR

Is this property still active?

Active

Not Active

03 · Built-in lead handoff

Leads in CRM with full history — automatically

Every contact collected by the bot automatically creates a full record in Mobilia: a client, a lead with its source, and a task for the assigned manager. No manual transfer, no lost leads.

The manager receives a notification in a dedicated group and immediately sees the context: what the client searched for, which properties they added to favorites, and what budget they stated.

Mobilia CRM · New Lead AUTO

Client

Carlos M. @carlos_m

Source

telegram_bot · malaga_filter

Budget

€200,000 – €260,000

Favorites

3 properties · ID 4872, 4901, 5033

Language

Task

→ Manager: call today

What changes in numbers

0 h

per day on channel
was 2-3 h

−70%

load on routine
queries

24/7

lead intake
no downtime

<1 sec

from query
to shortlist

1-2

weeks
to launch

This solution fits your
agency if

check

You run a Telegram channel with listings that a manager updates by hand.

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A share of your leads slips through the cracks: they arrive at night, on weekends, and from different channels.

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Your managers keep answering routine property questions instead of closing deals.

check

You work with international buyers and need multilingual communication.

check

Properties in your database frequently change status and price, and the Telegram channel can't keep up with the CRM.

check

You want to see the full history of a client's interaction with the bot before the first manager call.

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You need a system you can scale: Mini App, analytics, new markets.

Want to know how many leads you're losing right now?

Free process audit. Development time — 1-2 weeks. We will walk through your lead flow, channel, and CRM, pinpoint the leaks, and draft an implementation plan.

check_circleWalkthrough of your current funnel: channel → contact → lead → deal
check_circleEstimate of payroll savings and extra leads captured after hours
check_circleImplementation plan tailored to your Mobilia CRM instance

Telegram ecosystemfor real estate agencies

What changes after launch

Before — manual process

After — auto mode

Who benefits from the ecosystem

Real Estate Agencies

Sales Managers

Buyer Clients

Property Suppliers

How the system is built

How it looks inside

24/7 Search & Discovery

Smart Notifications & Auto-Channel

Lead Handling & Database Accuracy

Client journey: from query to CRM lead

Launch the bot and pick filters

Instant shortlist from the local DB

Push alerts on price change or delisting

Contact → automatic lead in Mobilia

Manager closes the deal

Three levels of automation

The channel always reflects the real state of the database

Suppliers confirm status in a single tap

Leads in CRM with full history — automatically

What changes in numbers

This solution fits youragency if

Want to know how many leads you're losing right now?

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Telegram ecosystem
for real estate
agencies

This solution fits your
agency if